| Ocean County College Grants Department
Grant Development Intake Form | Project Manager Checklist | Templates | OCC General Information for Grants | Funding Sources | Glossary | Grant Funded Projects & Proposal | DI-54 Concurrence Form | Grants Department
Glossary of Grant Terms
 Abstract:- A brief overview of your proposal. No more than one page long and containing the bare essentials and a description of the goal and outcomes.
Addendum:- Extra pages that you include with your grant, such as letters of support. These must be labeled (Addendum II) and referenced within the narrative of the grant.
Application:- The forms used by the funding agency to submit your proposal. You should call or write the funding source before you begin writing the grant.
Authorized signature: - Signature of the person who is legally responsible for your organization.
Block Grant: - A grant that the state or federal government allocates to fund a specific need (ex. the federal government will allocate $2 million in a block grant to schools that provide after-school care for children.).
Budget: - The financial plan for your grant, itemized to show breakdown of both income and expenses.
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Capital Grant:
- Funding for endowment purposes, construction or equipment.
CFDA: - Catalog of Federal Domestic Assistance. Number that identifies the federal grant- the CFDA is the encyclopedia of all funding programs-the way all grants are catalogued
Challenge Grant:- Grantor sets fundraising goal for grant seekers to reach; reward if met.
Community Foundation: - A public charity supported by combined funds contributed by individuals, foundations, nonprofit institutions, and corporations. Giving is located to specific locations (city, county, or state). Donors may designate specific charitable agencies or provide that grants be made for charitable purposes at the discretion of the foundation's public board.
Consultant: - A professional who is not on-staff but who lends periodic expertise.
Contract: - A legal document that specifies work/services provided as part of grant.
Cost Sharing:- A method of "matching money" in which you, the grantee, agree to put up a certain sum of or even "in-kind" dollars in order to make your proposal more attractive.
Cover Letter:- A formal letter that you attach to the front of your application/proposal when you submit it.
Deadline:- The date after which you proposal will not be accepted. Usually a postmark will not suffice; the funding group may require that it be received by a certain date. Check with grantor to learn exact specifications.
Direct Cost:- The total dollar amount necessary to fund your project; includes cash money only, not indirect costs.
Discretionary Grant: - also known as a competitive grant, which are applied for directly to the Federal Government
Dissemination: - Distribution of results or information to others.
Due Diligence: - The degree of prudence that might be properly expected from a reasonable person in the circumstances; applicable to foundation personnel who act in a fiduciary capacity.
E-Application: - electronic grant application system- most federal grants can now be applied for online
Effective Date: - The date the award is made.
Endowment:- Money contributed to provide a continuing income for support or maintenance. The endowment may be general or specified for a particular project.
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ERIC:
- Database of US Publications in ERIC
Educational Resources Information Center- federally funded research site that provides information on current educational issues-used by many grant seekers
Evaluation: - Qualitative and quantitative assessment of project. Did you meet your goals?
Expendable:- This refers to items that are useless after just one year, such as paper supplies.
Expiration Date: - The day on which your funding cycle ends.
Exportable Product:- A part of dissemination; something you prepare, such as a presentation, brochure, a video, etc. that is then used to tell others about your project.
Federal Register: - The Federal Register (1994 to present)
Public notice of all grants appears on site once they are approved by Congress.
Fee:- A negotiated sum of money that is paid to an individual or business for a service. Typically, a contract is required before the grant can pay such a fee.
Final Report: - A summary of your project's outcomes in terms of the program, evaluation, budget and personnel. Take your time and make the report thorough, as it can affect future funding.
Form 990/Form 990-PF: - The IRS forms filed annually by public charities and private foundations respectively. The letters PF stand for private foundation. The IRS uses this form to assess compliance with the Internal Revenue Code. Both forms list organization assets, receipts, expenditures and compensation of officers. Form 990-PF includes a list of grants made during the year by private foundations.
Formula Grants: - grants awarded to eligible entities through allocation based on the program's authorizing legislation; block grants or categorical. These grants are sent directly to the states, who disburse monies according to the formula (ex. Title I, Title III).
Foundation:- A private group or organization that awards funds for charitable or research purposes.
General Operating Support: - Funding for the general purpose or work of an organization, including personnel, administration, and other expenses for an existing program.
Grant:- An award of financial assistance, equipment, or other forms of assistance that is based on a proposal for change or research. A grant does not have to be "paid back."
Grantee: - The agency or foundation that receives the award/grant.
Grant maker: - The agency or individual that gives the award/grant (also called grantor).
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Grantor:
- See grant maker.
Grant seeker:- The agency or individual who approaches a grantor/grant maker for a grant.
Goals: - The broad outcomes expected from project (unlike objectives, not directly measurable).
Guidelines: - A statement of a grant maker's goals, priorities, criteria and procedures for applying for a grant.
Honorarium: - A monetary amount paid to a prestigious speaker or advisor who has given you assistance in the program. This is not a fee.
Indirect Cost: - The overhead an organization would have to pay in order to support a grant (electricity, rent for space, parking, etc.)
In-Kind: - This refers to a contribution of service or items that an organization donates instead of a monetary sum, in order to help fund the project. (e.g., contributing a portion of a staff member's time as in-kind to a grant)
IRB: - Institutional Review Board - A review body established to protect the welfare of human subjects recruited to participate in biomedical or behavioral research; protects the rights of individuals by guarding privacy, reducing risk, etc.
Justification: - See Need Statement.
LEA:- Local educational agency- the district education department that applies for and oversees the grant
Letter of Intent: - A grant seeker sends a letter of intent before writing or submitting a grant proposal to an agency or foundation in order to ensure that the proposal will fit within the foundation's guidelines and mission.
Letter of Support: - This refers to a simple letter that you attach as an addendum to your proposal.
This letter would be from an "expert" or supporter of your project who tells why he or she believes that your program should be funded.
Matching Funds:- This refers to a dollar amount that the grantee or other outside party contributes to the project.
Matching Grant: - Grantor agrees to match amount that grant seeker raises in fundraising.
Narrative: - The written portion of your grant. The story of who, what, where, when, why and how. Every grant has at least two parts: a narrative and a budget. Often the grant guidelines will specify that your narrative may not exceed a certain page length. Always adhere to these instructions.
Need Statement: - The part of the grant in which you explain, using both qualitative and quantitative data, why you should be funded. Remember to outline your problems and give data to verify or justify the problem areas (sometimes called "Justification")
NOFA: - Notice of Funding Availability- information on program's purpose, eligibility requirements, application deadline, award amounts, etc.
Objective: - Specific, measurable aims for project, with matching outcomes to measure them.
Outcomes: - Expected results of project that can be used to measure success.
Outside Evaluator: - An unbiased, professional consultant who is brought in to do the evaluation of your project. Typically, an outside evaluator is advisable in large grants and assures the grantor of the quality and integrity in your evaluation.
Payout Requirement: - The minimum amount that a private foundation is required to expend for charitable purposes (includes grants and necessary and reasonable administrative expenses). In general, a private foundation must pay out annually approximately 5 percent of the average market value of its assets.
Private Sector Grants and Funding: - foundation and corporate grants that allocate funds to strengthen education; easier to obtain than federal and state grants and often have community-based interests
Program Grant: - Funding for specific initiative or new endeavor, not general purpose.
Project: - the proposed plan for which grant funds are being requested; the activities that you will carry out as part of the grant. Projects may include instructional materials and must adhere to the criteria specified by the grant.
Project Director: - The individual who is responsible for the activities involved in the grant, including the development, evaluation and follow-up; may also be called a coordinator.
Proposal: - Narrative describing a research project written for submission to a funding agency. It is usually accompanied by a project budget.
Prospectus: - A draft of your proposal that may sometimes be called a preliminary proposal.
Qualitative Data:- The results of attitude inventories, case studies, and questionnaires that tell you how people are feeling or behaving. These can be used for needs assessment or evaluation.
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Quantitative Data:
- Statistics that justify the need for or the outcomes of your grant. It is a good idea to mix qualitative and quantitative data to paint a thorough picture of your situation.
Replicability: - Federal and state grantors want to know if the project can be replicated in other places.
Reader: - A consultant or staff member who reads and evaluates the quality of proposals; often part of a committee.
RFA: - Call for grant applications; a simpler format than RFP
RFP: - Notice from a funding agency or foundation to solicit proposals for new grant opportunities. RFPs usually list program descriptions, deadlines and eligibility requirements. Grantseekers should send a letter of intent and request an application packet.
Seed Grant: - Funding designed to help start a new project or charitable activity, or to help a new organization in its start-up phase.
Site Visit: - One or more evaluators from the foundation/agency visit your organization to either review the facilities for the purpose of funding you, or as part of the evaluation after you have been funded.
Subcontracts: - Subcontracts are agreements between the college and other organizations or institutions that will perform part of the work for the principal grant recipient. If work is to be performed by a subcontractor, include the subcontractor's authorized proposal and budget. In the proposal, document the reason for choosing a particular subcontractor. The subcontract shall be prepared with assistance by the Grants Coordinator and Accounting and authorized by the VP of Finance.
Subgrant: - formula or competitive grants made from a larger grant (ex. Technology, Literacy, Challenge)
Summary:- Portion of the narrative in which you describe who, what, when, where, why and how, but do it briefly. Let the reader know what the proposal is about; also called "Cover Summary" and "Executive Summary."
Technology Grant:- Grantor donates technological equipment (computers, phone system, etc).
Terms and Conditions: - The legal requirements that you must agree to before accepting the grant award.
Three-Column Budget: - A kind of budget in which you show three sources for funding: the grantor (agency or foundation), outside funding (matching funds from a business partner or supporter), and your own in-kind support.
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Trust:
- A legal device used to set aside money or property of one person for the benefit of one or more persons or organizations.
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Trustee:
- The person(s) or institutions responsible for the administration of a trust.
501(c)(3):- Section of the Internal Revenue Code that designates an organization as charitable and tax-exempt. Organizations qualifying under this section include religious, educational, charitable, amateur athletic, scientific or literary groups, organizations testing for public safety or organizations involved in prevention of cruelty to children or animals. Most organizations seeking foundation or corporate contributions secure a Section 501(c)(3) classification from the Internal Revenue Service (IRS). Note: The tax code sets forth a list of sections-501(c)(4-26)-to identify other nonprofit organizations whose function is not solely charitable (e.g., professional or veterans organizations, chambers of commerce, fraternal societies, etc.).
509(a): - Section of the tax code that defines public charities (as opposed to private foundations). A 501(c)(3) organization also must have a 509(a) designation to further define the agency as a public charity. (See Public Support Test.)
Director of Grant Resources, Gina M. Suriano, MA
Phone: 732.255.0400 x2949
Fax: 732.864.3856
e-mail: gsuriano@ocean.edu
Coordinator of Grants & Special Events, Antonella DiMinni Phone: 732.255.0400, x2065
Fax: 732.864.3856
e-mail: adiminni@ocean.edu
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