Office Services Facilities | Mission Statement | Who to call | Office Services
Office Services
Office Services, located on the ground floor of the Administration building, is open from 8:00 a.m. to 4:00 p.m. daily. A drop box is located in the hallway directly outside our entrance for after hours use. Interoffice mail, copy requests, outbound USPS mail, etc can all be placed in the drop box. The drop box is checked every morning by 8:30 a.m.
Phone 732-255-0414
Fax 732-255-0444
offserve@ocean.edu
Copy Service
Copy requests larger than 10 copies are sent to PIP Printing. PIP makes a daily delivery and pickup in Office Services at 9am and 1pm. Copy work will be distributed on the morning and afternoon mail runs. PIP does not have counter service available, all drop offs and pick ups are to be handled through Office Services. You may email your request directly to Pipcopy@comcast.net. Additional processing such as folding, cutting, inserting, and mailing are completed in Office Services and will require extra time.
Copy Request Form
PIP Price List
If you are requesting GBC Binding, Color Copies, or a Campus Distribution you must have the signature of the Area Vice President, unsigned copy work requests will be returned.
Copiers
Departmental copiers are maintained and managed by Office Services. The copiers are multifunction devices that have the ability to Copy, Print, Fax, PC-Fax, Scan, and e-File. If you require the printer and fax drivers installed please contact the I.T. help desk at extension 2144. For copier service or supplies please call Office Services at x414.
Copier Quick Reference Sheet
Copier Q & A
Copier Fax Numbers
Fax Cover Sheet
Mailing
Mailings of 200 pieces or more are to be sent as a bulk mailing. Bulk Mail costs can be 60% lower than First Class. Contact Office Services to plan and schedule your Bulk mailing, we recommend a 3 - 4 week lead time for bulk mailings. Office Services would like to assist you in conforming your mailing to USPS regulations. Meeting the USPS requirements will keep costs down and expedite your mailing. Please contact Mike x2273, mputnam@ocean.edu or Susan x414, sperchiacca@ocean.edu for more information. All mailings over 200 pieces require the signed Mailing Service Request Form.
The US Postal Service now has convenient ship from home options; visit them to purchase stamps or to ship a package right from home.
Buy Stamps online at: http://shop.usps.com
Ship a Postal package online at: www.usps.com
Shipping & Receiving
FedEx is the preferred overnight carrier for College Business. Carriers are very competitive with ground shipments. Office Services will rate shop your package and help you pick the best carrier for you shipment.
Office Services is dedicated to recycling 100% of the packing material received in our office. We have a wide array of materials to assist you in packing your packages. Bring your item to be shipped to Office Services and we will help you pack it up.
Capital Asset Removal
Tagged items require a Capital Equipment & Furniture Disposal Form and a Work Order to be removed. Items will only be removed once the Work Order and Disposal forms are completed. Contact John x2378, jsalapka@ocean.edu for more information.
Recycling
Office Services would like to assist you in recycling your old laser, inkjet, fax and copier toners. Simply place your used cartridge with the outgoing mail. Office Services will pick up the empty containers and make sure they are recycled. Recycling the toner cartridges benefits the College and the environment.
Did you know old electronic equipment can also be recycled? Smaller untagged items such as adding machines and calculators may be placed with the out going mail to be recycled. Attach a note stating the items condition and Office Services will pick up the item for recycling.
Envelopes & Paper
Mailing envelopes, paper and College stationery are available through Office Services. Fill out the Envelope, stationery and Paper Supply Form, send it to Office Services and we will fulfill your order on the next available mail run. Only items listed on the form are available through Office Services. If you would like a departmental designator imprinted on your envelopes, complete the “Imprint on Envelope” line when you request envelopes.
Records Management
Ocean County College must comply with the State of New Jersey’s Record Retention program. All records have a unique time frame in which they are considered viable. A complete list of time frames is available at http://www.state.nj.us/state/darm/links/pdf/c270000.pdf. No records may be disposed of or destroyed without written permission from the Division of Archives and Records Management. Records with a retention time longer than three years may be stored in the archives. For detailed information please contact Mike Putnam x2273, mputnam@ocean.edu.
College Drive, P.O. Box 2001 • Toms River, NJ 08754-2001 • Call 732.255.0400