Academic Information and Regulations

Student studying

Academic Departments

The School of Language and the Arts

Departments include English, Literature, Foreign Languages, Communications, Fine Arts, Philosophy & History

Russell Building 
Maria Galindo, Administrative Assistant (English), Ext. 2193, mgalindo@ocean.edu

Arts & Community Center 
Karin Smith, Administrative Assistant (Humanities), Ext. 2097, ksmith@ocean.edu

The School of Mathematics, Science, and Technology

Departments include Mathematics, Science, Computer Science and Engineering

Russell Building 
Linda Atanasio, Administrative Assistant (Mathematics), Ext. 2185, latanasio@ocean.edu

Hiering Science Building
Kathleen Hamilton, Administrative Assistant (Science & Engineering), Ext. 2178, khamilton@ocean.edu

Technology Building 
Administrative Assistant (Computer Studies), Ext. 2343

The School for Social Science and Humanities

Departments include Social Science, Criminal Justice, Education, Fire Science, Public Administration, Business, Nursing, Health & Human Performance and Allied Health

Bartlett Hall
Tracey Fatigante, Office Manager (Social Science) Ext. 2210, traceyf@ocean.edu

Instructional Building 
Wendy Giarratana, Administrative Assistant (Business & Computer Studies) Ext. 2221, wendyg@ocean.edu

Health Science 
Building Linda Wilson, Office Mgr. (Nursing & Allied Health) Ext. 2223, lwilson@ocean.edu

Academic Adjustments

Any student with a documented disability is invited to contact Disability Services in the Center for Academic Excellence to discuss issues that may relate to equal access to their educational programs.

Academic Honesty

Academic honesty is a matter of deep concern to everyone connected with OCC. A fundamental claim of any institution of higher learning is its right to Academic Freedom, both to teach and to learn. A necessary precondition of academic freedom is the honesty of each individual member of the college community. Each member of the faculty and each student bear a fundamental responsibility for maintaining the condition of freedom through the exercise of integrity. Therefore, any breach of academic honesty requires a clear and concise policy to guide faculty members and students through the adjudication of this most serious offense.

Cheating and Plagiarism Policy
(Policy #5180, Academic Dishonesty)

  1. Academic dishonesty includes, but is not limited to, plagiarism, cribbing, fabrication, unauthorized collaboration, and/or cheat-in on any academic assignment submitted for a course. Any student aiding another student in any form of academic dishonesty is considered equally guilty and subject to the same penalties.
  2. Faculty shall inform their students about the importance of complete honesty in all academic work as it is understood within the academic discipline of the course. Departments may establish discipline-specific definitions of academic dishonesty to guide the Academic Affairs Committee on Integrity in the implementation of Procedure #5180.
  3. For a reported and determined incident of academic dishonesty, the maximum academic penalty that a faculty member may assign is a course grade of “F,” and in the case of the final course grade of “F”, the student shall be administratively with-drawn from the course. This report shall be in the student’s disciplinary record.
  4. The Vice President of Student Affairs or his designee may take further disciplinary action(s) against the student, with a maxi-mum disciplinary penalty of expulsion from the College. This sanction shall be in the student’s disciplinary record, according to Policy #5247, Conduct - Student Discipline.
  5. Any student may appeal, in writing, the determination of academic dishonesty or the assigned academic penalty to the Vice President of Academic Affairs.6. Students may refer to Procedure #5180 for appeal procedures.

Academic Restriction/Suspension
(Policy #5156)

Developmental Probation: Students who fail to receive a grade of “C” or better in a developmental mathematics course may be placed on developmental probation.

  1. Full-time students placed on developmental probation will be limited to 12 credits (four courses) and must re-enroll immediately in the developmental mathematics course.
  2. Part-time students placed on developmental probation must include the develop-mental mathematics course as part of their course load in the next semester in which they enroll.

Developmental Restriction: Students failing to attain a grade of “C” or better in the develop-mental Reading and Writing I or II will be placed on developmental restriction.

  1. Full-time students placed on developmental restriction are limited to a maximum credit load of six/seven semester hours. The credit load must include the needed developmental course. The remainder of the credit load must be selected from the approved limited load course list.
  2. Part-time students placed on developmental restriction are limited to a maximum credit load of six/seven semester hours. The credit load must include the needed developmental course. Any additional course must be selected from the approved limited load course list, which can be found in Procedure #5165, Attachment B.

Developmental Suspension: Students failing to attain a grade of “C” or better in their sec-o nd attempt of a developmental course will be placed on developmental suspension and will not be permitted to register for any credits for a one-year period. Students placed on develop-mental suspension will be encouraged to seek additional help from individuals or agencies outside the institution, such as private tutors or the adult high schools, before applying for read-mission. After the one-year suspension period, readmission will be permitted if the student can pass a reentry exam. Upon readmission, the student must immediately enroll in the failed developmental course(s).

Academic Sanctions for Unsatisfactory Academic Progress – Grade Point Deficiency

The academic sanctions for failing to maintain satisfactory academic progress may include probation, special probation, academic restriction, and academic suspension. These sanctions will be imposed on students who either fail to earn sufficient grade points or who continue to withdraw excessively from classes. More specifically, any student who has completed 12 or more semester hours with a grade point average below 2.00 (“C” average) will have an academic sanction for grade point deficiency imposed in accordance with the chart below. In addition, any student whose grade point aver-age is below 2.00 or who has failed to earn at least 50 percent of all credits registered for on the official day of counting student enrollment for two or more consecutive semesters during which he/she has attempted at least six credits will have an academic sanction imposed in accordance with the chart below. Where two sanctions apply, the more severe will be in effect.

Students wishing to appeal any of the preceding sanctions must put it in writing to the Academic Standards Committee.

Absences for Religious Holidays
(Policy #5162.1)

Students who have a conflict between their class and a genuine religious observance should consult with their instructors prior to observance of the religious holiday.

Academic Warning Notices

Instructors have the option of submitting a notice of unsatisfactory progress to students in their classes at any time during the semester in order to advise the student of his/ her academic standing in the class.

A.D.A. (Americans with Disabilities Act): See related issues under Academic Adjustments, and Disabilities.

Attendance
(Policy #5162.1)

Attendance at all classes and appointments is expected. Absences affect the student’s own academic achievement and detract from the value of the class for the instructor and for other students. The student should use mature judgment and consult with the instructor concerning unavoidable absences from class. Students are responsible for all work missed because of absence.At the beginning of each course, the instructor will state the attendance policy for that course. Individual instructors determine the attendance policies for their courses; however, if an instructor chooses to make absence a component of course grading procedures, grade penalties for absence may be imposed only when a student exceeds a ten-percent absence rate.

A student may withdraw without academic pen-alt at any time up to the 60% mark of the term. After the 60% mark of the term, the instructor will assign a grade of “F” to a student whose absences exceed the limit.

To comply with federal regulations which require that the College be able to certify a st u-dent’s last date of class attendance in each class, instructors must record on the course with-drawl form the date of last attendance of those students who receive a “W” because they ceased coming to class. Instructors’ class records must be maintained in such a way that they can document a student’s last date of attendance should a federal audit require the College to provide such documentation. Such documentation is to be maintained for seven years.

Audit

A student may elect to audit a course at the time of registration or during the “drop/add” period. This may not be declared after the attendance census date. A grade of “R” will be assigned for this course and the normal tuition rate will apply. The Permission to Audit Form may be obtained at the Office of Registration and Records and must be submitted prior to the attendance census date of the course.

Cheating: See Academic Dishonesty

College Placement Test

All students who apply to Ocean County College must take the OCC Placement Test: Accuplacer®, an on-line skills assessment test. OCC requires testing in four areas: Elementary Algebra, Writeplacer Essay®, Reading Comprehension, and Sentence Skills.

  1. Any applicant wishing to be a full-time st u-dent must take the Placement Test before registering for the first semester.
  2. Part-time students must take the Place-met Test before registering for any English or Mathematics courses.
  3. Part-time students are allowed to take up to eleven (11) credits in subjects other than English or Mathematics before they must take the Placement Test.
  4. Students have one opportunity to challenge the results of the Placement. All students may retest only once for each section of the Placement Test. Challenge testing is not permitted once the student enrolls in developmental classes.
  5. Placement Test scores are valid for three years. After that three-year period, st u-dents must retest unless they have already begun their developmental course(s).Exemptions: Test Scores: The following mini-mum test scores will exempt students from the need to take the OCC Placement Tests:
    • SAT or PSAT Critical Reading/ Writing: 540
    • SAT or PSAT Mathematics: 530
    • HSPA Language Arts Literacy: 235
    • HSPA Mathematics: 250

Students requesting exemptions from the OCC Placement Tests because of qualifying SAT/ PSAT or HSPA scores must provide the Testing Center with a copy of their scores. The Testing Center cannot process exemptions without these scores.

Other exemptions: Coursework from other colleges.

  1. Students who have a college degree (associate degree or higher) from an accredited institution may request an exemption from taking the OCC Placement Test. Official documentation of degree completion needs to be provided to the Testing Center (transcript showing graduation, degree or documentation on College stationary with original signature and raised school seal).
  2. Students who have successfully completed a college-level English or Mathematics course at an accredited institution may request an exemption from taking the associated OCC Placement Test. A transcript showing a passing grade, together with a description of the course, needs to be provided to the Testing Center.

Accommodations: Students with documented disabilities need an official statement of eligibility for special testing arrangements. These st u-dents are encouraged to contact the Center for Academic Services at (732) 255-0456 for more information.

Credit by Examination

Credit from unaccredited institutions and/ or credit for work experience may be granted to fully matriculated students for appropriate courses on the basis of examination with approval of the Department Dean and the Vice President of Academic Affairs. Credit by exam is considered “transfer credit.” A fee will be assessed for each examination. Request forms are available in the Office of Registration and Records (Note: Transfer/ Credit by Exam cannot exceed 32 credit maximum).

Disabilities

Disability Services of the Center for Academic Excellence will ensure programmatic access for students with disabilities. A student must self-identify in order to be assessed for services. Students have the right of confidentiality whether or not they choose to accept services that may be offered from the college.

Grading System:

Grade Standard Quality Points
A Excellent 4.0
B+ Very Good 3.5
B Good 3.0
C+ Above Average 2.5
C Average 2.0
D Passing - Below Average 1.0
F Failure 0.0
T Transfer 0.0
I Incomplete 0.0
R Registered for Audit 0.0
W Withdrawn 0.0
P Pass 0.0
*P Pass (with credit) 0.0
NC No Credit 0.0

Semester hours of credit in which a grade of A, B+, B, C+, C, D or F has been received are defined as “attempted” semester hours. These grades count as attempted hours in computing the cumulative grade point average.

Semester hours of credit in which a grade of A, B+, B, C+, C, D or *P has been received are defined as “earned” semester hours. Quality points are earned for A, B+, B, C+, C, or D grades and thus affect the cumulative grade point average.

Grades of R, T, NC, or W are neither “earned” nor “attempted.” These do not affect the cumulative grade point average.

The grade of I (incomplete) may be awarded by an instructor if he/ she approves a request from the student no later than the day of the final examination. A valid reason for the request must be offered. Approval of the request will allow 30 days from the beginning of the next regular semester for the work to be completed. If the student is enrolled in a course for which the “I” grade course is a prerequisite, however, the work for the incomplete course must be made up by the fifth day of the next regular semester or the student must withdraw from the higher level course. Extensions in both cases may be granted by the instructor with the consent of the Vice President of Academic Affairs. When the work is completed, the permanent grade will be recorded by the instructor and a corrected grade report will be prepared. An incomplete grade will automatically convert to the grade of “F” if the work is not completed by the end of 30 days into the next regular semester.

A student may repeat any course. Only the most recent grade, even if it is lower, will be applied to the cumulative grade point average and toward degree credits. The prior grade will be marked “Repeat” and will remain on the student's permanent record, but will not be applied to the cumulative grade point average or degree credits.

Graduation Requirements

  1. To qualify as a candidate for an Associate in Arts, Associate in Science or Associate in Applied Science Degree, a student must have:
    1. Earned a minimum of 64 credit hours (or as otherwise specified for certain curricula) of non-developmental credit which includes all courses required by the student's curriculum of choice, and accrued sufficient grade points for a cumulative grade point average of 2.000 (average grade of “C”).
    2. Completion of minimum general education requirements, program specific requirements, and elective credit per the requirements of the academic program chosen.
    3. Waiver of any course requires that an equiv-lent number of credits must be completed to meet graduation requirements.
  2. As long as the maximum allowable of 32 transfer credits is not exceeded, a student who has matriculated at another accredited institution may transfer back to Ocean County College a maximum of 9 credit hours for the purpose of completing his/ her degree requirements. Under circumstances totally beyond the control of the student concerned, the maximum allowable may be exceeded by petitioning the Academic Standard Committee, which could approve up to 24 credit hours to be trans-erred back to meet degree requirements.
    1. Service personnel on active duty and their dependents must meet all College degree requirements with the following exceptions:
      1. A minimum of 24 semester hours of the 64 required must be earned through attendance of classes at Ocean County College.
      2. These 24 semester hours may be earned at any time during the student's candidacy for a degree.
  3. Candidates must file an application for graduation on a form provided by the Registrar not later than March 1st of the year in which they expect to graduate, regardless of whether the student plans to attend the commencement ceremony.
  4. Candidates are not required to be present at the scheduled commencement ceremony.
  5. A candidate whose final cumulative grade point average is 3.50 or higher will be graduated with honors based on the following:
    • 3.50-3.79 cum laude (with honors)
    • 3.80-3.89 magna cum laude (with high honors)
    • 3.90-4.00 summa cum laude (with highest honors)
    A Student graduating with honors will receive an emblem on the diploma indicating the honors category. The appropriate honors distinction shall also be shown on the student's official college transcript.
  6. Normally, only one degree will be conferred upon a student. Exceptions must be approved by the Academic Standards Committee. All specific courses required for the second degree must be completed without repeating any previous courses in which credit was earned. Neither will any courses judged to be at a lower academic level than those previously completed be used toward the second degree. No less than 18 additional credit hours, including those required, must be earned beyond the number established for the initial degree. The prescribed procedure will be followed in filing an application for a second degree. Additional degrees beyond the second normally will not be granted. Exceptions must be approved by the Academic Standards Committee.

Pass/No Credit Grading

Full-time st u-dents who have completed the freshman year may register for one elective course outside their major field on a Pass basis each semester beginning with the second year. A part-time st u-dent who has earned a minimum of 28 semester hours of credit may register on a Pass/ No Credit basis for one elective course during any succeed-in semester for a maximum of three courses. Students so registered are expected to complete all course requirements. 

The grade of “P” will be recorded for successful completion of each course with semester hours of credit applied toward a degree. A grade of “NC” (no credit) will be used to indicate unsuccessful completion of the course and will appear on the permanent record but will not affect the grade point average.

Plagiarism: See Academic Honesty.

President's Honors List

The President's Honors List is official recognition by the faculty of outstanding academic achievement. A st u-dent who has completed a minimum of twelve credits with no grade lower than “C” in a given semester and has achieved a semester grade point average of 3.50 or better qualifies for this honor. The President's Honors List is compiled at the end of each semester, including the sum-er sessions.

Part-time students (taking less than 12 credits in a given semester) are eligible for this honor at the completion of sixteen, thirty-two, forty-eight and sixty-four credit hours respectively, having a cumulative grade point average of 3.5 or better.

Religious Holidays: See Absence for Religious Holidays

Research Paper Policy
Unless a particular documentation format or another text is pre-scribed by the instructor involved, the most cur-rent edition of Rules for Writers, by Diana Hacker, shall serve as the general guide and standard for the entire college in all areas related to research paper form. Information about research and source documentation is also available on the OCC Library website and at the Writing Center. Questions regarding research methods should be directed to your instructor for clarification.

Suspension: See Academic Restriction/Suspension

Withdrawal from Class

A student who wishes to withdraw from any course must obtain a form from the Office of Registration and Records. An official withdrawal from a course must be signed by the instructor and returned to the Office of Registration and Records with the last date of attendance. Students may receive a W for withdrawals  submitted before the Withdrawal Deadline Date. After this dead-line, a withdrawal will constitute failure of the course.
Note: An instructor's signature is not required during the scheduled Drop/ Add period.

Learn more about OCC's Withdrawal policy.

Withdrawal from College

A total withdrawl by a full-time student after the tenth day of classes should be discussed with a counselor. The withdrawal form must be signed by each instructor and returned to the Office of Registration and Records. The official date of withdrawal will be the date of last attendance in each class the student attended.

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