Student Government

Objectives

The student government exists to promote the following:

  • To consult with and make recommendations to the administration on any matter affecting student welfare.
  • To aid in bringing about and enhancing the spirit of cooperation among students, faculty, and administration.
  • To assist in the development of the college within the authority delegated to the ASOCC.
  • To assist in promoting understanding between the college and the community.
  • To demonstrate the traits of good citizenship, providing the experiences of a democratic government.
  • To instill in the individual student the determination to uphold its own honor and that of the college.
  • To develop high standards of personal conduct within the student body.
  • To support and finance recognized activities and to promote new ideas and activities.
  • To reflect the opinions of the student body.
  • To inform the student body of the programs of the ASOCC.

Senate Meetings

The Senate meets two times per month.

Associated Students of Ocean County College Constitution Preamble

The Associated Students of Ocean County College, in order to provide a means whereby to realize the following enumerated aims, do hereby establish the Constitution under the authority of the Board of Trustees of Ocean County College.

  1. To represent the interests of the Associated Students to the Board of Trustees of Ocean County College, the Administration and the Faculty.
  2. To provide for the active participation on the part of the Students in the formulation of college policy and procedures.
  3. To further effective communication and better understanding among Students, Faculty, the Administration and the public.

Article I. Name

The name of this organization shall be The Associated Students of Ocean County College and be designated as the ASOCC.

Article II. Precedence

This constitution shall take precedence over any instrument governing the student body.

Article III. Membership

Membership to ASOCC shall be granted to every full and part time Student upon payment of the Student Activities Fee in said semester.

Article IV. The Student Senate

Section 1. The representative Body of the ASOCC shall be known as the Associated Student Senate, and herein shall be referred to as the Student Senate.

Section 2. The following officers and representatives shall be elected by popular vote of the ASOCC and shall constitute the twenty-two (22) member Senate. Each elected person shall have one vote on all issues except the President who will vote only in the event of a tie.

  1. The President of the ASOCC
  2. The Vice-President of the ASOCC
  3. The Treasurer of the ASOCC
  4. Eighteen (18) Senators-at-Large consisting of nine (9) Sophomore and nine (9) Freshmen
  5. The Secretary

Section 3. Other members of the Senate shall include:

  1. Senatorial Assistants
    1. Any student who runs for a seat on the Senate and is not elected to the desired position of Senatorial Assistant.
    2. Any student who so desires may be recognized by the President for position of Senatorial Assistant
  2. The advisor to the Senate shall be the Dean of Student Development and the Coordinator of Student Activities or an appointed Representative.
  3. Honorary Members
    1. Honorary membership shall be granted to those individuals which the Senate wishes to recognize for outstanding service to the Senate of ASOCC.
    2. Membership (Honorary) shall be granted by appointment from the president and passed by a majority vote of the Senate.
    3. Honorary members shall enjoy all rights and privileges of the Senate and ASOCC except the right to vote.
    4. Honorary membership will be granted for lifetime, and a record of all members shall be kept with the Secretary and in official Senate files.
    5. Honorary members will be invited and receive formal invitation to all formal Senate sponsored functions.

Article V. Duties and Powers of the Student Senate

Section 1. The President

  1. Shall serve as chief executive of the ASOCC.
  2. Shall serve as chief executive of the Student Senate.
  3. Shall preside over all meetings of the Student Senate.
  4. May serve as ex-officio member of all committees.
  5. Shall appoint, unless otherwise stipulated in this Constitution, all standing, ad hoc, and advisory committees as he/she or the Senate sees fit.
  6. Shall sign all documents on behalf of the Student Senate.
  7. Shall oversee all Student Senate activities
  8. Shall endeavor to ensure that all Student Senate directives and policies are complied with.
  9. Shall make official statements on behalf of the Student Senate.
  10. Shall prepare the agenda and submit it to the Secretary.
  11. Shall, in the event that the Secretary is absent from a meeting, appoint a Secretary pro tempore.
  12. The power of any immediate decision which is not contrary to this Constitution and by-laws is entrusted to the President and notification of the same must be forthcoming at the following Student Senate meeting for approval.
  13. Shall carry out any other duty pertaining to the office.
  14. Shall inform the Senate of all correspondence of his/her office and on behalf of the Student Senate.
  15. Shall enjoy the right to appoint an assistant to the President.
  16. Shall appoint a Parliamentarian upon approval by a ratification of the Senate.

Section 2. Vice-President

  1. Shall assume the duties of the President’s Office in the absence of the President.
  2. Shall serve as chairman of the Student Senate’s Elections Committee.
  3. Shall, if he/she chooses to serve as ex-officio member of all committees and any resulting committees.
  4. Shall coordinate the activities of the various committees.
  5. Shall perform such other duties as the President delegates to him/her from time to time.
  6. Shall charge all senators with their duties.

Section 3. The Treasurer

  1. Shall assume responsibility for the preparation and presentation of Student Senate budget.
  2. Shall maintain accurate records of all Student Senate transactions.
  3. Shall prepare and submit a financial report for every regular Student Senate meeting and whenever else the Senate so designates.
  4. Shall insure the proper custody accountability, receipt and expenditures of all funds directly under the Student Senate.

Section 4. The Secretary

  1. Shall keep a set of all minutes of all ASOCC and Student Senate meetings.
  2. Shall be responsible for all official correspondence and proper filing of all Student Senate materials.
  3. Shall inform all Student Senate members of all meetings, regular or special.
  4. Shall be responsible for making available the minutes of all meetings to any student upon request.
  5. Shall be responsible for the notices, agendas and minutes of all meetings and submit copies to each member of the Student Senate, the President of the College, the Vice Presidents of the College and the Coordinator of Student Activities, Board of Trustees, Executive Secretary of the College Senate, said materials.
  6. Shall have charge, under the direction of the Student Senate, of all official records and papers belonging to the Student Senate.
  7. Shall keep a running record of all activities of the Student Senate.
  8. Shall keep an approved set of all minutes in the President's and Secretary’s files.
  9. Shall perform such other duties as may be assigned from time to time.
  10. Shall, in the event that the President and Vice President are absent, call the meeting to order and preside until such time that a President pro tempore is elected.

Section 5. Duties of a Senator

  1. Shall be present at all Student Senate meetings.
  2. Shall be present at all assigned forum sub-committee meetings.
  3. Shall report to the Student Senate about each sub-committee meeting attended.
  4. Shall reflect the opinions of the student body.
  5. Each senator shall have one vote.

Section 6. The President and Vice-President shall be the two (2) Senate representatives to the President's Leadership Team.

Article VI. Elections

Section 1. Election Committee

  1. An election committee shall be appointed by the president of the Student Senate and ratified by a majority vote of the Student Senate.
  2. No member of the election committee may run for an office.
  3. Campaign procedures will be established by the election committee.
  4. The election committee regulations shall be enforced and interpreted, with consent of the Student Senate, by the election committee. Failure to comply with any of the regulations shall result in the disqualification of the offender.

Section 2. Regular elections shall be held each year according to the following schedule:

  1. The fourth Tuesday and Wednesday in April the President, the Vice-President, the Secretary, the Treasurer and nine (9) Senators-at-Large shall be elected by popular vote of the ASOCC.
  2. The first Tuesday in October, elections will be held to fill the nine (9) Senators-at-Large seats from members of the entering freshman class. In addition elections will be held at that time to fill any vacant posts remain in on the Student Senate.

Section 3. All members of the ASOCC shall have one (1) vote in the general elections.

Section 4. Candidates for any office may be nominated in any of the following ways:

  1. By the outgoing Senate.
  2. By a nominating committee appointed by the Senate.
  3. By petition with the signatures of at least ten (10) student body members. Said petition is to be filed with the Election Committee before balloting takes place, along with an essay outlining reasons and qualifications for the office for which they are running.

Section 5. Qualifications for holding office:

  1. Executive Board
    1. Must be a full or part time student
    2. Candidates for the office must be fulfill the requirements listed in the election code as directed by the Election Committee.
    3. All Student Senate executive board members must have and maintain a 2.5 cumulative average to remain in office.
    4. Must have completed at least 18 credits at the time of entering office.
  2. Senators
    1. To be eligible for candidacy each person must be a member of the ASOCC.
    2. Candidates for the office must fulfill the requirements listed in the election code as directed by the Election Committee.
    3. All Student Senate members must have and maintain a 2.00 cumulative average to remain in office.

Section 6. Seventeen (17) members of the ASOCC shall be appointed by the president and approved by the Senate to the following standing committee of the College Senate:

  1. College Senate - Two (2) representatives.
  2. Academic Standards Committee – Two (2) representatives
  3. Curriculum Committee – One (1) representative.
  4. Instruction Committee – One (1) representative.
  5. Student Life Committee- Five (5) representatives. The Treasurer will automatically be a representative appointed to this committee.
  6. Intercollegiate & Intramural Athletic Committee – Three (3) representatives.
  7. Learning Assessment Committee – Two (2) representatives.
  8. Developmental Education Committee – One (1) representative.

Section 7. Three (3) members of the ASOCC shall be appointed by the president and approved by the Senate to the following Special Committees:

  1. Global Education Committee – Three (3) representatives.

Article VII. Meetings

Section 1. The Student Senate shall hold two regular business meetings each month on a day and hour to be determined at the first meeting in September. Senate meetings shall be held at the college or at such other places as fixed by the majority of a quorum of the Senate

Section 2. Notice of all regular meetings, including agenda, shall be received by all Student Senate members no less than four (4) business days prior to said meeting.

Section 3. The agenda for the Senate meetings will read as follows:

  1. Call to Order/Role Call
  2. President’s Report
  3. Secretary’s Report/ Approval of Minutes
  4. Treasurer’s Report
  5. Old Business
  6. New Business
    1. Committee Reports
      1. Standing Committees
      2. Special Committees
  7. Other Business
  8. Forensic Business
  9. Adjournment

Section 4. The Student Senate shall hold special meetings based on the call of the President or on the call of three (3) members of the Student Senate upon not less than 24 hours advance notice either by telephone or mail. The specific matter to be considered at the special meeting shall be stated and no other matter shall be considered at said meeting except with the consent of all members present at such meeting.

Section 5. Attendance at all meetings is required of all Student Senators and members of standing committees of the College Senate. Any Senator or member of a standing committees missing two committee and/or College Senate meetings in one year without reasonable excuse will risk impeachment or removal.

Section 6. All Student Senate meetings will be open to the public.

Article VIII. Duties and Powers of the Senate

Section 1: Duties – Any member of the ASOCC may, through the elected representatives of the Senate, introduce to the Student Senate for consideration, those resolution which are deemed most advantages to the college and to the well being of the Students of Ocean County College.

Section 2. Powers

  1. The Student Senate shall have the power to establish those by-laws, resolutions, and committees that are deemed most advantageous to the college, the student body, and the Student Senate in general.
  2. The Student Senate shall have the power to consult with and make proposals to the faculty and administration regarding matters of student well-being.
  3. The Student Senate shall have the power to charter student clubs and organizations.

Article IX. Voting Procedures and Standards

Section 1. Quorum of all meetings of the Student Senate shall consist of a simple majority of the entire Student Senate.

Section 2. Voting

  1. A simple majority shall be required to pass all bylaws, resolutions, appropriations, etc.
  2. Presidential, appointments must be ratified by a two-thirds vote of the Student Senate members present and voting at the time.
  3. The Student Senate may override a presidential veto at the next regular business meeting following the veto. A 2/3 majority vote of those present is required.

Section 3. Procedure – The latest edition of Robert’s Rules of Parliamentary Procedure shall be observed and enforced, where applicable, at the official meetings by the parliamentarian.

Article X. Impeachment Procedures

Section 1. The sole power of impeachment of persons holding elective or appointive office under the ASOCC or its Senate shall be vested in the Senate.

Section 2. Grounds for Impeachment

  1. He/she who misses two consecutive meetings or three meetings throughout his/her term of office without a reasonable excuse given to the President will risk impeachment
  2. He/she who is suspended or expelled from the college will be subject to impeachment at the will of the Senate.
  3. By the judgment of the Student Senate, anyone who does not act in the best interest of those who entrust him/her to hold office will also risk impeachment.

Section 3. Impeachment Proceedings

  1. All impeachment proceedings conducted will be closed to all but involved parties.
  2. Proof, and not conjecture, must be presented in order to warrant the commencement of these proceedings.
  3. A motion for the commencement of impeachment proceedings may be introduced at any time from the Senate floor by any two (2) Senators.
  4. After initiation of impeachment proceedings, at least 24 hours and no more than one week shall pass before the continuation of the proceedings.
  5. After the motion is introduced and seconded, the defendant is to be granted an opportunity to present witnesses and testify on his own behalf.
  6. After all testimony, pro and con, is heard and considered, the Senate shall vote. A 2/3 majority of the total membership is needed for the impeachment to be final.
  7. Upon commencement of impeachment procedures, the accused Senator shall lose all rights and privileges of his/her office until such time that the Senate either acquits or convicts him or her.

Section 4. Proceedings Mediator. When the proceedings are to begin the Student Senate shall choose a non-partial, uninvolved member of the Student Senate to chair the proceedings.

Section 5. Replacement of an Impeached Executive Board Member.

  1. When the President has been convicted, the Vice-President shall assume his/her office for the remainder of the academic year.
  2. When the Vice-President or Treasurer has been convicted, the President shall appoint, from the Senate, a Vice-President or Treasurer within one week. The appointment is subject to Senate approval.
  3. When the Secretary has been convicted, the same procedure for replacement shall be followed as the procedure for replacing a Senator.

Section 6. Replacement of an Impeached Senator. When a Senator has been convicted, the regulations guiding the filling of vacancies, (By-Laws, Section 7 of Article X under Impeachment Procedures) shall be followed.

Section 7. Vacancies

  1. When, for any reason, a vacancy occurs within the Senate, with the exception of the President’s and Vice-President’s positions, a Senatorial Assistant will be promoted to fill the position.
  2. The person who has been a Senatorial Assistant for the longest period of time shall be given the first option to fill any vacancy.
  3. In the event that two (2) or more Senatorial Assistants have equal seniority, the Senate judgment will proclaim the winner by its simple majority cast in any aspirant’s favor.
  4. In the event that there are no Senatorial Assistants of the class in which an opening has occurred a call will go out from the chair to all interested students for that office. After (2) weeks have elapsed since the vacancy is officially announced, the Senate will vote on nominations that were received. A simple majority vote by the Senate will determine who will occupy the vacant position.

Article XI. Funding

Section 1. Activities of the Student Senate shall be funded from the Student Activities fee.

Section 2. All funds pertaining to these activities shall be deposited in the Internal Banking System maintained by the Office of Student Life.

Section 3. A yearly budget will be drawn up for the Student Senate by the Executive Board and any interested Senators, and upon approval of the Student Senate, will be submitted to the Student Life Committee for approval.

Article XII. Amendments

Section 1. This constitution may be amended by a simple majority vote.

Article XIII. The College Senate Functions of The Standing Committees

  1. College Senate
    1. Facilitate transparent operation and communication within all levels of governance to encourage open dialogue and exchange of ideas.
    2. Review all agenda items forwarded from the standing committees, a vice president, or the President, and make recommendations for additions, deletions, and revisions to policies and procedures in the areas of academics and student life.
    3. Review annual reports of the College Senate and its standing committees before its last meeting of the year, and submit them to the President.
    4. Review the Senate meeting schedule for the succeeding academic year, and make recommendations to the President at its first meeting in December.
    5. Review the Executive Committee recommendation for a schedule for the presentation of periodic annual reports for the College Senate and standing committees, and recommend to the President.
    6. Establish an election committee by its first meeting in December of each year.
    7. Consider and recommend proposed amendments to the Bylaws.
    8. Facilitate review of the Bylaws of the Senate at least once every five years
  2. Academic Standards Committee
    1. Review and recommend additions, deletions, and changes in policies and procedures for academic standards in degree and certificate programs, general education requirements, academic honesty, and other policies and procedures related to academic standards in higher education.
    2. Review and recommend additions, deletions, and changes to policies and procedures that relate to academic issues that include, but shall not be limited to, admission, readmission, registration, transfer, student records, assessment testing, advance standing, course withdrawal, and grades.
    3. Review and recommend additions, deletions, and changes in requirements for all degree and certificate programs.
    4. Review of all associate degree requirements shall occur biannually, or as required by an accrediting agency.
    5. Ensure the implementation of mandated requirements for degrees, programs, and/or certificates.
    6. Take action on individual student appeals.
    7. Recommend academic standards for the Honors Program.
    8. Serve in an advisory role on related issues at the request of a Vice President or the President.
  3. Curriculum Committee
    1. Review and make recommendations that include, but shall not be limited to, how courses and programs align with the College’s general education goals and Academic Master Plan.
    2. Proposals for new courses or academic programs shall come to the Curriculum Committee through a department Dean or the Vice President of Academic Affairs.
    3. Review and recommend proposals for new and/or revised courses.
    4. Review and recommend proposals for new and/or revised course prerequisites and/or co-requisites.
    5. Review and recommend proposals to terminate programs and/or certificates.
    6. Review Special Topics courses.
    7. Serve in an advisory role on related issues at the request of a Vice President or the President.
  4. Instruction Committee
    1. Review and promote innovations in instruction.
    2. Review and recommend methods of improving instruction linked to college strategic plans.
    3. Review and recommend proposals that improve instruction, including funding implications.
    4. Review and promote innovations in information literacy that impact instruction.
    5. Plan and implement programs and/or activities for improving instruction.
    6. Serve in an advisory role on related issues at the request of a Vice President or the President.
  5. Committee on Student Life
    1. Review and recommend policies and procedures that relate to student behavior and discipline, student activities, student media, and the student handbook.
    2. Advise the Vice President of Student Affairs on issues that relate to student life.
    3. Advise the Vice President of Student Affairs on the allocation of student fee funds to student clubs, organizations, and related activities.
    4. Serve in an advisory role on related issues at the request of a Vice President or the President.
  6. Committee on Intercollegiate and Intramural Athletics
    1. Review and recommend changes in policies and procedures designed to foster sound programs of intercollegiate and intramural athletics.
    2. Review and recommend changes in athletic programs and policies.
    3. Review and recommend changes in the College’s athletic eligibility rules as mandated by regulatory agencies or proposed by the college.
    4. Serve in an advisory role on related issues at the request of a Vice President or the President.
  7. Learning Assessment Committee
    1. Review and recommend learning assessment plans to ensure alignment with the College mission.
    2. Review and recommend policies and procedures for assessment of student learning, including student learning assessment plans and strategies for credit and developmental courses, certificates and programs, and general education requirements.
    3. Review and assess comprehensive learning outcomes data and make specific recommendations to improve teaching and learning.
    4. Evaluate program review reports using criteria established by Policy/Procedure #7160, including assessment of the viability of programs and certificates.
    5. Review annually, the Academic Master Plan.
    6. Serve in an advisory role on related issues at the request of a Vice President or the President.
  8. Developmental Education Committee
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