2008-2009 Student Handbook
Registration and Records
Office
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- Location:
- 1st Floor Administration Building
- Telephone:
- (732) 255-0304
- Hours:
- Monday-Thursday, 8:00 a.m. - 8:00 p.m.
Friday, 8:00 a.m.- 5:00 p.m.
The Admissions and Records Office is responsible for
administrative procedures which pertain to the following
areas:
- Admission to college
- Maintenance of official college records
- Registration of students for classes
- Certification of credits for graduation
- Evaluation of transfer records
- Issuance of transcripts
- Withdrawal from courses and/or college
Becoming familiar with some of the policies, procedures
and regulations of this office will be helpful to you
as you work through your academic program.
Access to Student Files:
The Family Educational Rights and Privacy Act of 1974
was designed to protect the privacy of students and
governs access to records and the release of such records.
This applies to potential employers, schools where you
may wish to transfer, reference checks, etc.
Written consent from the student must be obtained
to release any but the following "Directory Information":
your name, address, telephone, date and place of birth,
and other similar biographical information. If you
do not wish to have this information released, you must
notify the Vice President of Student Affairs Office
within ten days of the first class day.
Change of Name, Address, Telephone:
The Registration and Records Office should be notified
on an official Information Change form of any change
in this type of information.
Add/ Drop (Adding a course or
changing a schedule):
Students may adjust their schedules at any time during
the registration period. You may drop a course any time
prior to the first date of the semester without incurring
a fee or penalty. After the semester has begun, students
can add courses for 2 days without instructor consent.
After that, students can add courses only on an exception
basis, with the instructor's signature, up to the attendance
census date (see your bill/ schedule or the college's
website for specific attendance census dates for the
semester in question). After the attendance census date,
no registration of any kind is allowed.
Drops after the semester begins (but before the attendance
census date) do not require instructor consent, and
will be at a 50 % refund. After the attendance census
date, instructor consent in required to drop courses,
and there is no refund.
Graduation:
It is necessary to apply to graduate from Ocean County
College. The college officially graduates students in
late May and again in late August each year. Any student
who completes degree requirements significantly in advance
of the next scheduled official graduation may request
a Certificate of Completion, as long as the student
has already submitted the application for graduation.
Progress, Academic:
It is the responsibility of each student to check his/her
academic progress during and at the end of each semester.
If you are experiencing difficulty, you should consult
your instructor. If there are errors in your record,
it is your responsibility to bring them to the attention
of this office.
Re-Admission:
Students who have stopped attending the college for
any reason must file a reactivation form with the Registration
& Records Office.
Registration:
Don't pass up the opportunity to register early for
better course selection and to avoid late registration.
Our website will contain information regarding registration
for the next semester. You should then:
- Review your graduation requirements
- Review your curriculum using Program Evaluation
through WebAdvisor or the appropriate college catalog.
- Access the schedule of classes by going to our
website http://www.ocean.edu
and clicking the link for "Search
for Classes." (Authorized students may also
register for classes using Web Advisor.)
- Make an appointment with your Faculty Advisor
- Develop a tentative schedule that you can discuss
with your advisor
Sanctions, Academic:
The academic sanctions for failing to maintain satisfactory
academic standards/progress may include probation, academic
restriction and academic suspension. These sanctions
will be imposed on students who either fail to earn
sufficient grade points or who continue to withdraw
excessively from classes.
A student placed on academic restriction or suspension
may appeal the action to the Academic Standards Committee.
Transcripts:
Transcripts to be sent to other colleges must be requested
at the Office of Registration and Records. Allow a minimum
of five working days for processing. Note: Processing
during registration periods may be delayed due to unusually
heavy work loads.
Transcript Evaluation:
Coursework completed at other colleges must be evaluated
by the Office of Registration and Records in order for
you to apply any previously earned credits to your current
program. You must arrange for official transcripts to
be sent here from the colleges where the credits were
earned. An official evaluation will be done by this
office after which time you will be notified which credits
have been accepted.
The maximum allowable credits in transfer are 1/2
the total amount of semester hours required for the
associate degree for the curriculum chosen (30 academic
credits and 2 credits of HPE). You must be in a degree
program in order to have transfer credits evaluated.
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