TO: Members, OCC Board of Trustees
FROM: Jon H. Larson, Ph.D.
SUBJECT: Items of Interest for the June 28, 2018, Board Meeting
DATE: June 22, 2018
Ms. Patricia Fenn, Assistant Vice President of Continuing and Professional Education and Workforce Development, has completed her recent sabbatical leave and written a report on her project, “Creating a Formalized Bridge from Alternative Learning and Non-Credit Credentials to Academic Credit to Enhance Enrollment and Career Development for Traditional and Non-Traditional Students.” Ms. Fenn will give a brief presentation on her research at Thursday’s meeting.
The report recommends the creation of a process to increase coordination between credit and noncredit programs to benefit students, adult students, employers, and residents, which will ultimately increase OCC’s enrollment and visibility. Research has shown that the noncredit division of a community college should have an integrated approach and connectivity to all areas of the college for efficiency and greater student and community involvement. The College should provide opportunities for all who wish to obtain a career, enhance their skill levels, or begin a credit-bearing degree program.
Ms. Fenn will share with you the need to view students through a new lens, one that features the nontraditional student/learner who may be an adult, may be attending college part-time, may be working full-time, or may even be unemployed seeking a career change. The College needs to attract these individuals, encourage them to enroll, and accommodate them by offering programs to provide the specific credentials and competencies needed in the labor market through degrees, certificates (credit and noncredit), stackable and micro credentials, prior learning assessments, competency-based learning, and professional certifications.
The sabbatical report provides Ms. Fenn’s research and recommendations for development of best practices for a process at OCC to provide alternative opportunities for students to attain their career educational goals. The project will culminate in operational plans for the implementation and marketing of this concept in order to meet the needs of OCC’s constituents.
Finance and Administration
- The next phase of OCC’s self-service rollout, Self-Service Budget Adjustments, has been introduced by the Finance Department. Budget managers now have the ability to enter budget transfers online. Access is currently limited to transfers within the same cost center/department. Positive feedback has already been received from the campus indicating how convenient and time-saving this enhancement has proven to be.
- In an effort to lessen student expenses, OCC worked with Barnes & Noble to lower the pricing for both online materials and lab kits. The online material costs have already been reduced, and lab kit costs will be lowered for the fall semester. Discussions with the Bookstore continue to enhance student service and ensure affordability.
- Human Resources
- The 2017-2018 Leadership Academy Cohort continues to meet and discuss the implementation of its special project, utilizing the Leadership Challenge Workbook as a guide for this undertaking. The most recent workshop, Presenting for Professionals, took place in May.
- Since the Office of Human Resources launched the Performance Evaluation module within PeopleAdmin, 84 supervisors and 160 employees have participated in training. This training has been offered to provide familiarization with the core competencies essential for the development, performance, and overall success of the new system, which will benefit all Ocean County College employees.
- On June 12, 2018, Human Resources sponsored a seminar for staff, presented by VALIC, on Conquering Student Loan Debt. Student Affairs will be evaluating the seminar for possible presentation for students.
- College Relations
Preparations are underway to install new studio cameras in the TV Studio. The project is estimated to take two to three weeks and will be a major improvement to the TV facility infrastructure and broadcast station. The TV Studio will be a full HD production facility offering students a state-of-the-art production experience.
- Ocean County College Foundation
The OCC Foundation held its annual Scholarship Celebration on June 15, 2018. By all accounts, the evening was a tremendous success, with nearly $200,000 raised for scholarship assistance. The Humanitarian of the Year Award, the Foundation’s highest honor, was presented to Freeholder Virginia “Ginny” Haines, past Board Chair of the OCC Foundation.In connection with a fund raising initiative for the Ocean County Vocational Technical School Performing Arts Academy Building, the Gia Maione Prima Foundation pledged $300,000 for the naming rights to the Black Box Theatre and an additional $100,000 to directly support the continued celebration of the works of Gia Maione Prima as well as to provide for programming. A pledge agreement details the payments to be made over the next ten years. Mr. Mark Wilson, Director of Cultural Affairs, and Mr. Ken Malagiere, OCC Foundation Executive Director, are commended for their diligence in making this gift a reality.
- Capital Funding
Ocean County College’s request for FY 2019 Chapter 12 funding has been approved by the New Jersey Council of County Colleges. A new Student Services Building will be constructed to serve as a One-Stop Shop for Enrollment Services. The building will serve as a hub for students to accomplish all of the tasks required to become OCC students. The new building will be in the range of 20,000-22,000 square feet and will house Admissions, Testing, Advising, Financial Aid, Registration, and Student Account Services. It will also include a waiting area and computer kiosks for student use. The estimated project cost is $8 million; $6,800,000 will be provided by Chapter 12 and the remaining funds will be allocated from College resources.
- Continuing and Professional Education
Nine allied health Continuing and Professional Education summer courses have begun in the H. Hovnanian Health Sciences Building. Students and instructors have been enjoying the beautiful new space, and students reported feeling more engaged on campus, excited to be interacting with nursing students, and more likely to continue on to credit programs. Courses being offered include Clinical Certified Medical Assistant, Medical Billing and Coding Specialist, Medical Terminology I, Medical Terminology II, Pharmacy Technician, Phlebotomy Technician, CPR, and Physical Therapy Aide.
In accordance with New Jersey Public Law 2015, Chapter 220, and College Policy #2332, Reporting of On-Campus Criminal and Fire Events, attached is the monthly statistics report of crimes, fires, and other emergencies on campus for the reporting period May 23, 2018, through June 20, 2018.
- On Monday, June 4, 2018, 46 students from Lakewood High School completed their College Pathways event with a special registration day on the OCC campus. The Asbury Park Press was present to report on the success of the program and interviewed a number of staff members, including Gerald Racioppi, Vice President of Student Affairs. The newspaper article is attached to my report.
On the same day, Admissions hosted six high schools and scheduled dates for next year’s College Pathways programming with them – Brick Memorial, Brick Township, Central Regional, Lacey, Lakewood, and Manchester.
- On Friday, June 15, 2018, the Admissions Office in collaboration with Financial Aid/Veterans and the Ocean County Veteran Career Coach, Rekishia McMillan, from the Ocean County One-Stop Career Center, partnered to host a Veteran’s Resource Open House. The goal of the event was to make connections with resources for active duty military personnel and veterans and their family members and bring prospective veteran students on campus. Over 15 resource organizations attended, and the second floor of the Student Center was bustling with activity throughout the event. OCC will continue its efforts to expand and nurture relationships with the active duty military and veteran communities.
- In collaboration with Admissions and Student Life, Advising held high school specific New Student Orientations during April, May, and June for students from Toms River East, Point Pleasant Borough, the Performing Arts Academy, Manchester, Lakewood, Lacey, Central Regional, and Brick. OCC provided transportation for 225 students to visit the campus, representing a 90% increase over last year’s high school specific orientation attendance. Once on campus, the students were assisted in enrolling for the fall semester at a much earlier date than they might otherwise have registered. As a result of reaching out to individual high schools, the total number of attendees at all New Student Orientations this year has increased by 60% as compared to last year.
- The Advising Office, with Academic Affairs, Counseling and Student Development, Center for Student Success, Student Life, and Financial Aid, hosted two Parent Orientations during the spring, with approximately 70 parents in attendance. Additional Parent Orientations are scheduled for June 26, July 21, and August 28, 2018.
- The College Central Network (CCN) is continuing to gain traction as more students and employers are engaging with the service. As of June 14, 2018, there were 373 students, 38 alumni, and 125 employers registered on the site, with about 55 active jobs posted. One example of the use of the site is by Hotels Unlimited, which owns various hotel franchises throughout New Jersey, posting its “Rising Star” internships, paid forty hour per week, ten-week positions; two OCC students were awarded those positions at local hotels for the summer.Career Coordinator Nancy Brown will design and execute a marketing plan for Career Services in fall 2018, which is expected to increase student registrations on CCN significantly. Ms. Brown, along with Associate Director of Advising Pamela Donohue and Advising Director Anna Regan, will attend the CCN summer meeting, which will launch a redesigned dashboard along with other functionalities.
- Approximately 126 NJ STARS students graduated or will be graduating in the 2017-18 academic year: 30 in fall 2017; 91 in spring 2018; and 5 anticipated in summer 2018. To date, approximately 100 new potential NJ STARS students have attended New Student Orientation and registered for the fall 2018 semester. NJ STARS Coordinator Jennifer Kipp has had a very successful first year with the NJ STARS program.
- Program Compliance
On June 5, 2018, Maxient software training was offered to 21 staff members and administrators. Maxient software enables the College to:
- Manage, track, organize, and maintain student/employee conduct and Title IX incident, investigation, and complaint records in one place;
- Report on historical data and trends;
- Manage academic and financial appeals; and
- Manage other finance-related records.The utilization of this software supports the seamless sharing of information across departments as needed for case handling and provides for greater efficiencies in managing data.
- Counseling and Student Development Services
Counseling Services continues its work with students who present with mental health challenges, emotional distress, and psychological crises. The counselors provided individual counseling sessions to over 177 students with 413 contacts. Additionally, counselors completed the following activities:
- Evaluated and revised Step-by-Step to Academic Success, the intervention program for academically at-risk students; 135 sessions were conducted, with 454 students attending, from July 1, 2017, through June 6, 2018. Sessions for spring academic sanctions began in June. Counselors are developing an intensive intervention program for students who are in Continued Probation academic status.
- Participated in the end-of-semester De-Stress Week activities with Barnes & Noble.
- Completed the multi-session Mindfulness Based Stress Reduction series.
- Attended professional development trainings on suicide prevention, alcohol and substance abuse, gambling, and grief/bereavement.
- Participated in the OceanCares Foundation mental health awareness fair held on
- With the assistance of IT, Titanium is being implemented, which is a scheduling and case management software system.
- Student Support Services Program
The Student Support Services Program is in the third year of its five-year funding cycle. Ms. Diana Gatti, Project Director, reports that 137 students are participating during 2017-18, with an 86% credit completion rate; 17 students achieved a 4.0 grade point average, and 29 were on the President’s Honor List for the Spring 2018 semester. Tuition remitted for the 2017-18 academic year is $428,340.
The program celebrated with its annual year-end event, honoring the accomplishments of the students and highlighting the activities of the year. This year’s theme was “Writing your Story.”
- Displaced Homemakers Program
Ms. Eileen Burdge, Coordinator, reports that 138 clients participated in the program during 2017-18. The program hosted the Ninth Annual Celebration of Achievement on May 18, 2018, during which the accomplishments of clients were recognized.
- Financial Aid
The Opening Pathways to Education Now (OPEN) program is in its ninth year of holding sessions to assist with the completion of FAFSA paperwork and to discuss the basic concepts of financial aid. The fall and spring 2018 OPEN series was completed in May and served over 175 students, parents, and guardians. The new FAFSA filing cycle begins October 1, 2018, for the 2019-20 academic year, and the Financial Aid Department is getting ready to commence FAFSA workshops on campus, in high schools, and at local public libraries.
Ocean County College’s Athletic Department completed a most successful year, both on the field and off. In addition to the Vikings Men’s Soccer and Lacrosse teams winning Region XIX Championships and playing in the National Tournament, the Men’s Cross Country runners competed at the Nationals as well. Also, 24 OCC student-athletes across 11 teams were named to the National Junior College Athletic Association’s (NJCAA) All-Academic Team this year, with 6 students earning perfect 4.0 grade point averages.
- First Team (4.0 GPA)
Tom Coraggio – Baseball
Kyle Lauria – Baseball
Grant Tokarski – Men’s Cross Country/Men’s Tennis
Dylan Antonelli – Men’s Cross Country
Samantha Allen – Volleyball
Pascal El-Khouri – Volleyball
- Second Team (3.80-3.99 GPA)
Hunter Vojtko – Lacrosse
Zachary Piscopo – Men’s Cross Country
Doug Jensen – Men’s Soccer
Samantha Lanzano – Softball
Amanda Irwin – Volleyball
Kristyn Adams – Women’s Soccer
Rachel Hess – Women’s Tennis
Logan Squires – Women’s Tennis
- Third Team (3.60 – 3.79 GPA)
Jack Waddleton – Men’s Basketball
Ryan Stanley – Men’s Golf
David Linthicum – Men’s Golf
Kyle Unger – Men’s Soccer
Emily Danzo – Softball
Morgan Felger – Softball
Gianna Addalli – Volleyball
Jacquelyn Elliott – Women’s Tennis
Allison Krebs – Women’s Soccer
Brielle Morella – Women’s Soccer
Lexi Urban – Women’s SoccerIn addition to being named to the All-Academic First Team with a 4.0 grade point average, sophomore Kyle Lauria was recently named a collegiate All-American in the sport of baseball.Finally, OCC’s Women’s Volleyball, Tennis, and Softball teams and Men’s Cross Country and Golf teams were nominated as NJCAA Academic Teams of the Year, with each roster earning combined team grade point averages of 3.0 or higher. An announcement will be made soon as to the academic rank of OCC’s teams among all NJCCC teams.
- School of Nursing and Health Sciences
- The School of Nursing and Health Sciences moved into the new H. Hovnanian Health Sciences Building on June 4, 2018. Extensive preparation of the Nursing Skills and Simulation Labs is underway to assure equipment is ready for the Fall 2018 semester. Returning nursing students utilize the labs to practice nursing skills prior to the beginning of classes.
- Elizabeth Stevenson, MSN, RN, Assistant Dean of Nursing and Health Sciences, and Ms. Tamila Purpuro, MSN, RN, Nursing Lecturer II, published an article, Homeless People: Nursing Care with Dignity, in a professional journal, Nursing 2018. The article focused on nursing care for the homeless population based on Jean Watson’s Theory of Human Caring. Information presented within the article serves as a guide for nurse educators in preparing future nurses to provide health care to this vulnerable population.
- Faculty have selected the book, Critical Care: A New Nurse Faces Death, Life, and Everything in Between, by Theresa Brown as the summer read for returning nursing students. This book was selected as it addresses the struggles a new nurse faces interacting with oncology patients. It focuses on the physical and emotional care provided to seriously ill patients and the human connection that is established between patient and nurse. Faculty incorporate the book within their courses throughout the academic year to stimulate discussions related to nursing standards of practice, ethical decisions, and the caring role of nurses.
- School of Science, Technology, Engineering, and Mathematics (STEM)
- Associate Professor of Science Duane Grembowicz and Dean of STEM Paul Silberquit attended the Municipal Utilities Authority Association’s June meeting, at which it recognizes annually two OCC graduating students from the Environmental Studies A.S. degree program. Each student receives a $1,000 award and presents on an environmental topic. Recognized this year were Erine Downie, who presented her project on Sphagnum Moss, and Ms. Brittany McLaughlin, who presented her project on the Pinelands Commission.
- Angel Camilo, College Lecturer II in Biology, Mr. Edmond Hong, College Lecturer II in Computer Studies, and OCC students Nick Schnering, student president of the Computer Science Club and Maker’s Club, and Shannon Chapter presented at the Teens Arts Festival. Their presentation was a virtual reality 3D game, a computer game that included programmed hand-held controllers created by students, and a digital piano using aluminum foil and programmable Arduino chips that was connected to the main stairs in the Larson Student Center. They also attended the Veteran/Military Resource Open House to present a virtual reality 3D game and a 3D drawing pen that uses fast-hardening plastic.
- Mary-Ellen Rada, College Lecturer II in Anatomy, and Dr. Maria Steblyanko, Chemistry Adjunct Faculty Member, attended the Mid-Atlantic meeting of the American Chemical Society at Lehigh University. Topics included the History of Chemistry and the Art of Alchemy. The regional meeting also included many poster presentations from students preparing dissertations and senior thesis papers, many of which are in line for publication. Student presenters competed for scholarship money.
- A STEM Academy event was held on the OCC campus for 19 New Egypt High School students. Dean Silberquit, Ms. Katie Pyott, STEM Academic Administrator, and Ms. Andrea Hrehovcik, Computer Studies Administrative Assistant, provided assistance for the event. Students participated in two of four STEM activities.
- Dean Silberquit attended the opening meeting for Rowan College at Burlington County’s New Jersey Construction and Utilities Talent Network – South (CUTN-S) grant meeting. The statewide grant is being managed with NJIT covering the northern half of the state and Rowan covering the southern half; Ocean County is within Rowan’s service area. This talent network grant will provide training and education opportunities to incumbent workers and individuals seeking employment in the construction and utilities trades. The program manager for the grant is planning a meeting at OCC for Ocean County construction and utilities companies.
- School of Arts and Humanities
- OCC’s Repertory Theatre Company is presenting Man of La Mancha from July 13 through 22, 2018. The play is directed by Paul Chalakani, College Lecturer II in Communications/Theatre, and choreographed by Dr. Beth Willets-Brierley, Associate Professor of Communications/Theatre.
- College Lecturer II of English Samantha Glassford is creating professional development and Canvas resource pages for instructors teaching in the Accelerated Learning Program (ALP). This program is based on the work of Peter Adams of the Accelerated Learning Program of the Community College of Baltimore County. It addresses and removes barriers students face by reducing the time spent in developmental courses and supporting retention efforts on campus.
- David Bordelon, Professor of English, and College Lecturer IIs of English Christine Bryant, Richard Carr, and Dr. Madison Peschock are developing criteria to implement multiple measures to determine appropriate English placement of students. Studies conducted by the Community College Research Center found additional measures, such as student grade point average in the specific discipline, are often better predictors of college-level performance. Instead of relying solely on standardized assessment scores, as is the current practice, these additional measures will assist in appropriate English placement.
- Christine Bryant and Mr. Richard Carr have also developed, with assistance from faculty and Ms. Gina Zippo-Mazur, Coordinator of Disability Services, the Writing through Disability – Creative Writing Workshop, which is housed at Ocean County Library in Toms River. Currently, there are seven people enrolled in the June workshop. On the last Friday in June, a reading might be scheduled if participants are comfortable; if so, the hope is to possibly offer a reading on campus as well.
- Students in the American Sign Language-English Interpreter Training Program volunteered to sign for three shows of the Island Singers summer concert series. The shows took place on June 9, 2018, at the Barnegat Community Center; June 16, 2018, at the Long Beach Island Museum; and June 23, 2018, at Paul Lutheran Church in Beachwood. Students from the program are also volunteering to interpret the show, Big Fish the Musical, on August 5, 2018, at the Bellarine Theatre in Manahawkin. Assistant Professor of American Sign Language Kathy Basilotto coordinated these events.
- School of Business and Social Sciences
- The Business Department, in conjunction with the Center for Academic Success, hosted a tour of the new Business Lab with the Bloomberg terminals on June 7, 2018, for students from New Egypt High School, who are part of the school’s new Business Academy. Students toured the lab for a demonstration of a mock stock market competition by OCC Business student, Allegra Drzymkowski, assisted by Lecturer II of Economics Kathy Toy and Lecturer II of Business Chris Bottomley. Henry Jackson, Executive Director of Academic Success, assisted in organizing the event and received positive feedback from students, who were eager to follow the stocks they chose.A new cohort of 11 qualified OCC Business students began the Bloomberg Certification Program during the Summer First-Five Week Session, and joint demonstrations were held in the lab for OCC Business students showing relationships between the fields of Accounting, Economics, and Marketing. To date, 16 students have successfully completed the Bloomberg Certification Program since the lab was opened this spring.
- OCC is in the midst of its New Jersey Education Pilot Program and already has some positive results. Two programs, edReady, a math preparation program, and NROC, an English preparation program, have been incorporated into education and educational psychology courses to assist students in preparing for the CORE Praxis test. Students must pass that test and maintain a 0 grade point average in order to be accepted into the education programs of four-year institutions. All of the 12 students who participated have reported they passed the Praxis, for a 100% pass rate. These initial results are encouraging. Dr. Jane MacDonald, Professor of Education, and Dr. Henry Jackson have been instrumental in developing this initiative.Appreciation is expressed to Dr. Walt MacDonald, President and CEO of Educational Testing Services (ETS), and Ms. Lori Trachtenberg, Director of Testing, for arranging to have OCC as a testing site for the CORE Praxis exam. All available 40 slots have already been filled by students seeking to complete this exam requirement.
- Center for Student Success
- Laura Manresa, Academic Skills College Lecturer II, co-presented at the 2018 National Academic Advising Association (NACADA) New Jersey Drive-In Conference on May 31, 2018, at Rowan College at Burlington County. The presentation was titled, Advising and the First Year Seminar: Leveraging a Captive Audience to Meet Advising Objectives.Ms. Sara Revello, Ms. Amanda Connelly, and Ms. Susan Pagano, Writing Skills Tutors, also presented at the 2018 NACADA NJ Drive-In Conference on Improving Access: Expanding Writing Center Capacity to Support Diverse Student Need.
- Adaptive Services Specialist Jamie Prioli’s, session proposal, Lessons Learned: AT Reuse Response during Recent Disasters, was accepted for the annual 2018 Rehabilitative Engineering and Assistive Technology Society of North America (RESNA) conference in Arlington, Virginia, from July 13 to 15, 2018. She also served as guest speaker at the New Jersey Association on Higher Education and Disability (NJ AHEAD) meeting and gave an overview of adaptive software solutions; attended the Abilities Expo NY Metro in Edison; and provided technical assistance on technology solutions for students in higher education. Prioli also consulted with Kean University staff.
- Disability Services obtained a $12,500 grant from Disability Rights NJ for the TechVet Project: Technology Solutions for Veterans. The grant focuses on providing an awareness of assistive technology solutions for veterans and military personnel with disabilities.
e-Learning and Learning Enterprises
- OCC’s proposal for a Roundtable Discussion, Into Egypt: Carrying the Mission and Culture of the Contemporary American Community College Model to Northern Africa, has been accepted for the 2018 Association of Community College Trustees (ACCT) Leadership Congress. The ACCT Leadership Congress is taking place at the New York Marriott Marquis, on Wednesday, October 24, to Saturday, October 27, 2018, and the Roundtable Discussions will occur on Friday, October 26, 2018, from 2:15 to 3:30 p.m.
- Marc LaBella, College Lecturer II of Science in the e-Learning Department, will be presenting in a webinar about OCC’s online courses, Teaching Science Lab Courses Online: A Real World Case Study of Ocean County College. The webinar, which will be presented on Tuesday and Wednesday, June 26 and 27, 2018, is sponsored by Hands-On Labs, a leading provider of online science learning. Mr. LaBella’s presentation will provide good publicity about OCC and its offerings. The webinar is described at: https://www.prnewswire.com/news-releases/hands-on-labs-to-host-webinar-on-teaching-science-lab-classes-online-300671340.html
- Work is continuing on research applications of Virtual Reality (VR) and Augmented Reality (AR) in online courses. Jack Kelnhofer, Dean of e-Learning, is attending the Augmented Reality for Enterprise Alliance (AREA) Realities 360 conference between June 25 and June 28, 2018, in San Jose, California.
- Master Course Development Updates
- New Courses
Significant progress is being made in readying Fall 2018 courses. During June, the following courses were developed for offering online: HRTM 124, Quality Guest/Customer Service; HRTM 214, Supervision and Human Resources; MATH 023, Algebra Basics; PHYS 282, General Physics II; PHYS 283, General Physics III.Spring 2019 course development, including CENGAGE Wave 4, is now underway. In order to ensure the highest quality for newly developed online master course shells, two requirements are being introduced:
- A Course Reviewer is being added to the development of each master course to increase the quality and relevance of the feedback received by the Subject Matter Expert throughout the development cycle, which will markedly improve the final product. The development team consists of an Instruction Designer, Subject Matter Expert, and Course Reviewer.
- All Subject Matter Experts and Course Reviewers must successfully complete Online Instructional Training and Master Course Development Training before they can begin new master course development. This requirement is important to streamline the communications and interactions between the Subject Matter Experts and the Reviewers and Instruction Designers.
- Existing Courses
Also continuing is the review of existing courses, which focuses on issues relating to American with Disability Act compliance, smooth transition between modules, correct spelling and grammar, and confirmation that all hyper-links are functional.
- Online Teaching Empowerment
All online instructors are required to successfully complete training courses before they are assigned any duties. Since the first week of June, 26 individuals began training courses to prepare them to teach and develop online courses.Rubrics and scorecards are being developed, using various key benchmarks, to measure the performance of individuals teaching or developing online courses. The goal behind this system is to determine who might be in need of additional support, such as mentoring or retraining.
- Egypt Initiatives Update
- The American Community College in Egypt
A Memorandum of Understanding has been signed with the Supreme Council of Universities of the Arab Republic of Egypt. Additionally, a protocol was signed to establish a prototype of the first American Community College to be hosted at Ain Shams University. An operational plan is currently being developed that includes:
- Responsibilities of each of the parties
- Admissions requirements
- Transfer abilities of credits and students
- Programs of study
- Learning pathways
- Tuition and fees
- The Administrative Control Authority ESL Program is preparing for its second class with more than 150 employees