The Purchasing Department is committed to professionally procuring best products and services in a timely manner and in full accord with the County College Contracts Law and the College’s Purchasing Policies and Procedures.
CURRENT VENDOR OPPORTUNITIES
The portal allows vendors to receive notifications of business opportunities and to view and download all requests for bid and proposal documents posted by Ocean County College.
Registration is easy and free. Please Note: After registering, vendors must identify Commodity Codes of interest in the settings tab to receive notifications for opportunities.
Past Public Opportunities can be viewed on the Ocean Bonfire site. Click below.
Alternatively, awarded contract details can be viewed in the Agendas section for Ocean College Board of Trustees Meetings, under the “Business and Finance Committee” headings.
Details regarding contracts approved by the Board of Trustees at each meeting can be viewed by selecting the year, board date, and then “Business and Finance Committee” at the following link:
The Datatel online requisition must be used for the purchase of all goods and services over $100. Purchases under this amount should be combined. After the requisition is fully approved in Datatel, the Purchasing Department will solicit the necessary competition; secure all required documentation from the selected bidder; and, for purchases $17,500 and greater, secure Board of Trustees approval. Thereafter, a purchase order will be issued.
It is the user department’s responsibility to check the approval status of a requisition entered in Datatel. The Purchasing Department is precluded from soliciting the required competition absent all required approvals. The user department should monitor requisitions entered in Datatel in order to ensure that all required approvals are entered in a timely manner.
The user department must monitor all contract expenditures. In the event the user department concludes that an amount greater than the awarded contract is necessary, user department must enter a requisition in Datatel, referencing the contract purchase order and documenting: (1) why the contract amount as awarded was insufficient; and (2) the work remaining or the additional goods and services required.
If the contract was $17,500 or greater, or if the requested increase results in the contract being $17,500 or greater, Board of Trustees approval of the requested contract increase must be secured. In no event shall additional work or goods and services be ordered or accepted until a purchase order reflecting the additional amount is issued by the Purchasing Department.
College contracting opportunities are posted on the Purchasing Department’s webpage, see “Current Bidding Opportunities.”
The Request for Proposal (RFP) provides all necessary instructions and a complete description of the proposed contract to enable the preparation of a responsive bid proposal.
Requested work in excess of the amount of the awarded contract should not be performed absent the issuance of a revised College purchase order reflecting the amount of such increase. A contractor who initiates work in excess of the value of the awarded contract prior to the issuance of a revised College purchase order does so at the contractor’s sole risk.
A concern/complaint with respect to the manner in which an awarded contract is being administered should be submitted in writing to the Manager of the Purchasing Department.